EAST BAY EMPLOYER ENGAGEMENT

•	SCHOOLS READY TO WORK WITH BUSINESS
 
•	BUSINESS COMMITTED TO WORK WITH SCHOOLS AND STUDENTS

•	INTERMEDIARY ORGANIZATION IN PLACE

•	ON-GOING PLAN FOR FUNDING
•	GRANT WRITING
•	CORPORATE CONTRIBUTIONS

EAST BAY EMPLOYER ENGAGEMENT
(Be A Mentor Model)

C/C MEMBERS

Promote & Encourage Volunteerism Among Employees

CITY/CHAMBER

Promote Employer Engagement

SIB INTERMEDIARY
SERVICES

SCHOOLS

Teachers and Counselors Match
Students with Business Volunteers

EAST BAY EMPLOYER ENGAGEMENT
(Be A Mentor Model)

Infrastructure

•	Teachers/Counselors trained to work with business community
•	Employees of local businesses trained to work with schools and students

Intermediary

•	Single point of contact between schools and business
•	Clearinghouse for volunteers to be matched with students
•	Maintain Internet Website for referring volunteers to school site coordinators
•	Develop and maintain curricula for coordinator training, mentor training, and train the trainer training
•	Recruit and train School Site Coordinators
•	Train volunteer mentors
•	Conduct background clearance on volunteer applicants
•	Refer cleared volunteers to school site coordinators
•	Provide technical assistance to school site coordinators

Benefits

Students/Schools	Volunteers	Employers	
•	Positive adult role model
•	Career exploration
•	Work-based learning opportunities

	•	Opportunity to serve community
•	Enhance management/ leadership skills through listening and coaching

	•	Influence future workforce development
•	Enhance employees’  leadership skills
•	Align with community service strategy
•	Enhance community image	

BE A MENTOR PROGRAM OVERVIEW

TRADITIONAL MENTORING	EMAIL MENTORING	
•	Business Volunteer Applies Online to become a Mentor
 
•	Volunteer Completes Screening which Includes Training Class, Fingerprinting, and Tuberculin Screening
 
•	Teacher Interviews Volunteer and Matches with Student

•	Teacher arranges for first meeting of Mentor and Student

•	Mentor and Student Make Plans for Career Exploration and Academic Improvement

•	Sample Activities:

•	Visit Mentor’s Workplace
•	Social Events
•	Mentor Arrange for Visit to Colleague’s Workplace
•	Mentor Help Student Obtain Academic Assistance
•	Mentor Coach Student for Post-Secondary Education
•	Career Planning Sessions
•	Mentor Visit Student’s Classroom
•	Mentor Coach Student for Part-time Job 
	
•	Teacher Creates Class Project & Posts Project on ‘Be A Mentor’ Website
 
•	Students (Associated with Teacher Project) Enroll online

•	Business Volunteer Views and Selects Project Online

•	Business Volunteer Views Student Profile Online and Selects Student for Email Match

•	Student and Business Volunteer Communicate via Email Regarding Class Project

NOTES:
1.	Personal email relationship developed beyond the scope of class project
 
2.	Face-to-Face meeting is not allowed without proper screening and background clearance	

C/C MEMBERS
‘Be A Mentor’ Program as Company Project

Encourage Employees to Volunteer

C/C
Promote Mentoring among Members

SCHOOLS
(Teachers and Counselors)

•	Attend SIB Training Class *
 
•	Access Cleared Volunteers via ‘Be A Mentor’ Web-Site

•	Identify and Recruit Students

•	Interview and Match Volunteers * dents	•	Monitor & Support Student/Mentor Match
 
•	Communicate with Volunteer regarding Student Progress

SIB –INTERMEDIARY 

•	Assist Employer to Recruit Employees
 
•	Train and Support Teachers

•	Screening & Background Clear-ance to meet School Requirements

•	Post Cleared Volunteers on ‘Be A Mentor’ Website

•	Train Volunteer Employees to Work with Students

•	Maintain Website for Support Services to Employees, Teachers, & Students

•	Troubleshoot and Resolve Project Problems

•	Grant Writing for Project Funding

EMPLOYEE/VOLUNTEER

•	Apply via Website

•	Choose Project Preference

•	Fingerprinting *

•	Tuberculin Screening *

•	Training Class *

•	Interviewed by Teacher

•	Matched with a Student *

•	Set Career, Academic, and Personal Goal with Student

•	Assist Student with Career Objective

•	Assist Student to Align Academic Achievement with Career Objectives

•	Meet Student Once per Week *

ROLES AND RESPONSIBILITIES

PARTICIPATING SCHOOLS

Fremont
•	American High School
•	Calif School for Deaf
•	Irvington High School
•	Kennedy High School
•	Mission San Jose HS
•	Robertson High School
•	Walters Middle School
•	Washington High School
	Hayward
•	Brenkwitz High School
•	Hayward High School
•	Mt. Eden High School
•	Tennyson High School
•	Winton Middle School	
Oakland
•	Castlemont High School
•	Oakland Tech High School

Alameda
•	Alameda High School
•	Encinal High School
•	Island High School	San Lorenzo
•	Arroyo High School
•	Bohannon Middle School
•	Edendale Middle School
•	Royal Sunset High School
•	San Lorenzo High School
•	Washington Manor Middle School

New Participants:

1.	Member Firm choose school for which it would like to support
 
2.	Representative from Member Firm and SIB Staff develop program with targeted school

3.	Teachers at targeted school identified and trained by SIB

4.	Member Firm Employees recruited, trained, and matched with targeted school students

TRADITIONAL FACE-TO-FACE MENTORING

C/C  MEMBERS

C/C –  Promote Mentoring among membership

School – Match Students and mentors, Monitor Matches

SIB – Screening/ Background Clearance, and Proj Mgmt

•	Recruitment

•	Administration 

•	Background Clearance

•	Project Management & Training

•	Monitor Match & Evaluation

TOTAL	      $    50.00

      $    50.00

      $  160.00

      $    40.00

      $  200.00

      $  500.00	

    

EMAIL MENTORING

C/C  MEMBERS

C/C –  Promote Mentoring among membership

School – Create Class Project, Enroll Students, Communicate w/ Mentors

SIB – Internet Web Maint, Teacher Induction and Proj Mgmt

•	Recruitment

•	Administration 

•	Background Clearance

•	Project Management & Training

•	Monitor Match & Evaluation

TOTAL	      $    50.00

      $    50.00

      $  --------

      $   100.00

      $  --------

      $  200.00	

    

Definition of Costs

Administration:
•	Management and oversight
•	‘Be A Mentor Program’ overhead expenses (rent, phone, equipment, etc)
•	Internet website maintenance

Recruitment:
•	Development and distribution of mentoring promotional materials
•	Recruitment campaign to employers
•	Recruitment campaign to public at-large

Background Clearance:
•	Database Management
•	Department of Justice Clearance
•	Tuberculin Screening 
•	Personal References
•	Other (drivers lic, insurance, etc)
•	Refer cleared mentors to local sites

Project Management and Training:
•	Coordinate tasks among school-site staff, ‘Be A Mentor’ program staff, and employers
•	Train mentors – initial training
•	Train mentors – on-going and refresher training
•	Train mentor site-coordinators
•	On-going curriculum development

Monitoring Matches and Evaluation:
•	Interview referred mentors
•	Recruit students
•	Match mentors with students
•	Provide support to mentors for term of match
•	Provide support to students for term of match
•	Collect quantitative and qualitative information and conduct the evaluation

Company Commitment Letter

___________________________ (company) agrees to support the Be A Mentor Program as indicated below.

1.	Target ____  employees to participate as mentors to youth
 
2.	Financial support for ____ employee/student face-to-face matches at $500 each.                            A total contribution of $____________

3.	Financial support for ____ employee/student email matches at $200 each.                            A total contribution of $____________

4.	Promote mentoring within the company as follows:
•	Choose Be A Mentor Program as company project for one year

•	Provide statement of support for the Be A Mentor Project to employees

•	Conduct an email campaign to create awareness among employees
 
•	Group presentations to interested employees

•	Place Be A Mentor Banner (with link to beamentor.org) on Home Page
	 Or- otherwise create a website link to beamentor.org

•	Display promotional materials in customer and employee areas

•	Print article(s) about the Be A Mentor Program in company newsletter

5.	In return for company support listed above, the Be A Mentor Program commits to the following:
•	Prepare each participating company employee to be matched with a student
  
•	Youth will understand career opportunity and skills required for a successful career in your industry and company

•	Provide company employees with opportunity to enhance managerial skills

•	Provide public recognition through newspaper ads and Be A Mentor website

Company					Students In Business, Inc
						(Be A Mentor Program)

_________________________		_________________________
Signature:					Signature

_________________________ 		_________________________
Name/Title					Name/Title

_________________________ 		_________________________
Date						Date