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Be A Mentor, Inc.

Volunteer Management System

Features & Functions

Overview
Features & Functions
Diagram Model
 

Volunteer Management System (VMS) is for:

- Communities that want a centralized mentoring program to include multiple agencies and/or community based organizations
- School Districts that want a volunteer management system that allows for volunteer project creation at schools and maintains control and oversight at the District level

Features and Functions of VMS:

Recruit Volunteers
On-line Application
Training & Training Scheduling
  • Internet Bulletin Boards
  • Email Campaigns
  • Project Listings on Website
  • Integrated with Recruitment
  • Tailored to Specific Project
  • Multiple Applications Allowed
  • Eliminates Data Entry of Mentor Profiles
  • On-line Sign-Up for Training
  • Scheduling is Project Specific
  • One Training for Multiple Projects
Screening & Background Clearance
Coordinator Login
Mentor Login
  • Auto generated welcome packet with thank you letter and clearance requirements
  • On-line check-off as requirements are completed
  • Automatic follow up notices to applicants
  • Completely paperless volunteer file including scanned items
  • Login ID & Password
  • Access to cleared volunteers' files
  • Establish training schedules by project
  • Manage youth profiles
  • Mass email communication
  • Monitor mentor-mentee activities and progress reports
  • Login ID & Password
  • Matches made with multiple youth and/or groups
  • On-line activity reports
  • On-line progress reports
Administration
Central Database
 
  • Three levels of security
  • Set background clearance requirements by project
  • Establish training schedules by project
  • Approve requests for volunteers submitted by project sites
  • Assign coordinators to projects
  • Oversee individual projects
  • Eliminates redundancy
  • Background Clear-ances from one central location
  • Cleared ready-to-serve volunteers distributed electronically to project sites
  • Manage a regional training schedule
  • Management oversight of multiple volunteer sites